New purchase order

will post as PO-567 · next in PO- series — number editable, NOT unique (Gaia warns on duplicates)

1 · Supplier & terms

Supplier * + New supplier Searchable Select over 85 suppliers — sets currency + cc emails on the PO email. Currency defaults from supplier Location tenant scope — stored purchase_orders.location_id Order date Expected arrival defaults to order date + 14 days (supplier lead time); each line can override PO number

2 · Lines

unit price auto-fills from last purchase price

Covers shortage: MO YGMSB-260401 / 1 needs 386,850 mg Affron — ordering 1 kg (1,000,000 mg) leaves 613,150 mg for the next AlphaMax batch. Routed here from Make → Buy.

3 · Additional info

supplier-facing — printed on the PO PDF (purchase_orders.additional_info)

Subtotal (tax excluded) MYR

Plus tax (5% - Sales Tax) MYR

Total MYR

Create purchase order Save as draft Cancel

On create: no stock or accounting effects — stock moves only at Receive items (batch/lot + expiry mandatory per GMP, landed cost enters the per-location moving average). Billing is tracked via bill refs netted against the tax-inclusive total. The PO email cc's the supplier's additional emails.

Project Gaia — static mockup in Filament v3 idiom. No backend. Sample prefill: the Affron shortage (386,850 mg) on MO YGMSB-260401 / 1 routed from Make → Buy; CK Ingredient as Affron supplier, 14,900.00 MYR/kg price and 14-day lead time are illustrative.

Field	Filament component	Type	Source	FK target
PO number	TextInput	string	default next in PO- series; editable, NOT unique — stored purchase_orders.number	—
Supplier	Select::searchable()	FK	sets currency default + cc list on the PO email	suppliers.id
Currency	Select	enum	stored purchase_orders.currency; default supplier currency else MYR base	—
Location	Select	FK	tenant scope — stored purchase_orders.location_id	locations.id
Order date	DatePicker	date	stored purchase_orders.created_date	—
Expected arrival	DatePicker	date	header default = order date + 14d (supplier lead time); per-line override po_lines.expected_arrival	—
Lines	Repeater → po_lines	rows	variant_id FK variants.id · quantity (in purchase UoM) · purchase_uom_id locked to the admin units list — kg here; kg→mg factor hard-coded in the units table, conversion auto, never keyed · unit_price with last-purchase-price autofill · tax_rate_id FK tax_rates.id ('5% - Sales Tax') · expected_arrival	variants / tax_rates
Additional info	Textarea	text	stored purchase_orders.additional_info — supplier-facing, printed on the PO PDF	—
Save as draft	Action (secondary)	lifecycle	saves with status=draft — lands on the Draft tab, number stays reserved	—

Field

Filament component

Type

Source

FK target

PO number

TextInput

string

default next in PO- series; editable, NOT unique — stored purchase_orders.number

—

Supplier

Select::searchable()

sets currency default + cc list on the PO email

suppliers.id

Currency

Select

enum

stored purchase_orders.currency; default supplier currency else MYR base

—

Location

Select

tenant scope — stored purchase_orders.location_id

locations.id

Order date

DatePicker

date

stored purchase_orders.created_date

—

Expected arrival

DatePicker

date

header default = order date + 14d (supplier lead time); per-line override po_lines.expected_arrival

—

Lines

Repeater → po_lines

rows

variant_id FK variants.id · quantity (in purchase UoM) · purchase_uom_id locked to the admin units list — kg here; kg→mg factor hard-coded in the units table, conversion auto, never keyed · unit_price with last-purchase-price autofill · tax_rate_id FK tax_rates.id ('5% - Sales Tax') · expected_arrival

variants / tax_rates

Additional info

Textarea

text

stored purchase_orders.additional_info — supplier-facing, printed on the PO PDF

—

Save as draft

Action (secondary)

lifecycle

saves with status=draft — lands on the Draft tab, number stays reserved

—

New purchase order

New purchase order — field manifest

Engine notes